These entities may make further disclosures of PII to outside entities that are designated by them as their authorized representatives to conduct any audit, evaluation, or enforcement or compliance activity on their behalf. If you have questions about this policy, please contact the Dean of Students Office (715-836-5626). 2. The name and address of the Office that administers FERPA is: Family Policy Compliance Office U.S. Department of Education 400 Maryland Avenue, SW Washington, DC 20202, FERPA permits the disclosure of PII from students’ education records, without consent of the student, if the disclosure meets certain conditions found in §99.31 of the FERPA regulations. FERPA does not require a school to notify parents individually of their rights under FERPA. This notification generally is made by letter and includes a copy of the student's outcome letter in that communication. Accordingly, a school is not required to provide a parent with updates on his or her child's progress in school unless such information already exists in the form of an education record. FERPA is a Federal law that is administered by the Family Policy Compliance Office (Office) in the U.S. Department of Education (Department). Private and parochial schools at the elementary and secondary levels generally do not receive such funding and are, therefore, not subject to FERPA. Thus, information that an official obtained through personal knowledge or observation, or has heard orally from others, is not protected under FERPA. FERPA was intended to require only that schools conform to fair recordkeeping practices and not to override the accepted standards and procedures for making academic assessments, disciplinary rulings, or placement determinations. That type of information is not generally directly related to an individual student and, therefore, does not meet the definition of an education record. The name and address of the Office that administers FERPA is: Family Policy Compliance Office, U.S. Department of Education, 400 Maryland Avenue, SW., Washington, DC, 20202-4605. This form remains in effect until rescinded by the student in writing. "Directory information" is defined as information contained in the education records of a student that would not generally be considered harmful or an invasion of privacy if disclosed. Rather, the school may provide the annual notification by any means likely to inform parents of their rights. FERPA and the Coronavirus Disease 2019 (COVID-19) The purpose of this guidance is to answer questions that school officials may have had concerning the disclosure of personally identifiable information from students’ education records to outside entities when addressing the Coronavirus Disease 2019 (COVID-19). in connection with a health or safety emergency. Traverse City Area Public Schools offers evaluations, programs and services to individuals who are identified as having, or who are suspected of having, a disability as defined in either the Individuals with Disabilities Education Act (IDEA) or Section 504 of the Rehabilitation Act of 1973. The name and address of the Office that administers FERPA is: Family Policy Compliance Office, U.S. Department of Education, 400 Maryland Avenue, S.W., Washington, DC 20202-4605. State the purpose of the disclosure. email. FERPA Annual Notification for Students The annual notification covering student rights related to educational records Registrar; COVID-19 Updates . You must submit a request to remove the FERPA Block if you want your name included in the program. The name and address of the office that administers FERPA is: Family Policy Compliance Office, U.S. Department of Education, 400 Maryland Avenue, SW, Washington, DC 20202-4605; Directory Information In such a case, problems may occur thereafter when potential employers or other parties make inquiries about the student.